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Banking

1Add a bank account

To add a bank account simply click Banking from the top navigation. You will see a screen below.

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This screen will show you list of any existing banks and you can also add new bank details by clicking Add Account. You can then select type of account e.g.: Credit Card, Bank Account, Director Loan Account, Petty Cash and so on. Once you have entered all details click Save and your new account will appear on screen above.

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On this screen there are few options like edit or delete account, account balance in Easy and actual balance from the imported statements, option to reconcile statement with transactions, Import bank statement, recording money in, money out and transfer entries. To view detailed statement click on the amount and you will be directed to account statement view page.

2Record Money In

If you received an amount into one of your account then you have to record a money in transaction. To do so go to Banking and select Money In option under the account for which you want to record Money In transaction.

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This will open the screen as shown below.

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Enter the amount you have received, select the payment method, enter description and payment date. This will popup the details in boxes below.

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Select the customer or supplier from the drop down from whom you have received this payment. You will then see list of unpaid invoices and credit notes. You can assign full amount to any particular transaction or can split amount between multiple transactions. Enter the amount and click Allocate button to allocate the amount to the selected transaction.

On top you will see how much is total, how much amount is allocate and how much is still to be allocated. Once the full amount is allocated you can click Submit to record money out transaction.

In addition to selecting existing invoices and credit note you can also create journal entries for full or part amount. This is useful when an invoice amount is received but there is a difference due to currency exchange or partial refund or some other reason. In such cases you can use Adjustments option.

If for any particular customer or supplier you can’t see invoice or credit not created then you can use Create Invoice or Create Credit Note option to create one on the go. For this you don’t need to go back to invoice or bill section.

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3Record Money Out

If you have paid an amount from one of your account then you have to record a money out transaction. To do so go to Banking and select Money Out option under the account for which you want to record Money Out transaction.

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This will open the screen as shown below.

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Enter the amount you have paid, select the payment method, enter description and payment date. This will popup the details in boxes below.

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Select the customer or supplier from the drop down to whom you have made this payment. You will then see list of unpaid bills and credit notes. You can assign full amount to any particular transaction or can split amount between multiple transactions. Enter the amount and click Allocate button to allocate the amount to the selected transaction. On top you will see how much is total, how much amount is allocate and how much is still to be allocated. Once the full amount is allocated you can click Submit to record money out transaction.

In addition to selecting existing bills and credit note you can also create journal entries for full or part amount.

If for any particular customer or supplier you can’t see bill or credit not created then you can use Create Bill or Create Credit Note option to create one on the go. For this you don’t need to go back to invoice or bill section.

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4Transfer Between Accounts

When you transfer amount between two of your accounts you can use Transfer function to record this transaction. To do this go to Banking and select Transfer option under the account you want to transfer money from.

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This will open the popup as below. Select the account you are transferring amount to, amount transferred and transaction date and click Transfer.

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This will make transaction entries in selected accounts. If you go to any account and check the statement you will see the related entries in the statement. To view the details click the amount and it will show you transaction details.

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